Google Workspace vs Microsoft 365: Differences

As more companies move towards cloud-based productivity software, two of the biggest cloud platforms in this arena are Google Workspace and Microsoft 365. Both provide users with a range of tools to collaborate and communicate effectively. There are key differences between Google Workspace vs Microsoft 365 that can help in choosing which platform is best for your organization. Let’s take a closer at the differences between Google Workspace and Microsoft 365.

Differences between Google Workspace and Microsoft 365:

Look below at the main differences between Google Workspace (formerly known as G Suite) and Microsoft 365 (formerly known as Office 365):

1. Pricing: Differences between Google workspace and Microsoft 365

Both Google Workspace and Microsoft 365 offer multiple subscription plans to users. But Microsoft 365 has a wide range of subscription plans compared to Microsoft 365.

Google Workspace Plans:

  • Business Starter
  • Business Standard
  • Business Plus
  • Enterprise

Microsoft 365 Subscription Plans:

  • Microsoft 365 Plan for Home
    • Microsoft 365 Family
    • Microsoft 365 Personal
  • Microsoft 365 Plans for Business
    • Business Basic
    • Apps for Business
    • Business Standard
    • Business Premium
  • Microsoft 365 Plans for Enterprises
    • Apps for Enterprise
    • Microsoft 365 E1
    • Microsoft 365 E3
    • Microsoft 365 E5
  • Microsoft 365 Plan for Students and Teachers
    • Office 365 A1
    • Office 365 A3
    • Office 365 A5
  • Microsoft 365 Plans for Non-Profit
    • Business Basic
    • Business Standard
    • Business Premium

Microsoft provides multiple plan options for its users while Google Workspace offers limited plan options.

2. Applications

Both offers email hosting services with multiple collaboration applications. Both offer different web applications for word processing or spreadsheets. Google Docs is used to create documents while Sheets handles spreadsheets within Google Workspace while Word handles documents while Excel performs spreadsheet creation under the Office/Microsoft 365 suite of applications.

However, there is still some compatibility between the two suites – you can upload MS Word documents created using MS Office into your google docs account or vice-versa.

3. Storage space: Differences between Google workspace and Microsoft 365

Cloud Storage is provided on both platforms to upload and share documents or any type of file. Both Google Workspace and Microsoft 365 offer different storage spaces with their subscription plans. Google Workspace offers 30 GB storage with its basic plan while Microsoft offers 1TB starting cloud storage space. If you are looking for big storage space then you must choose Microsoft 365.

4. Integrations

Both offers integration with third-party applications. Microsoft offers more internal integration between applications as compared to Google Suite. Microsoft 365 has multiple add-on options for web applications like Outlook, Word, Excel, etc. as compared to G-Suite. Recently Microsoft announced Copilot and its integration with Microsoft 365 application.

5. Collaboration Features: Differences between Google workspace and Microsoft 365

Both Google Workspace and Microsoft 365 offer online collaboration features so that multiple team members can work on the same document or project simultaneously. However, Google Workspace offers fast real-time editing speed – there’s almost no lag between one user typing and another user seeing what they’ve typed. Whereas Microsoft lags in this.

6. Security

Online Security is often a key concern for many businesses when it comes to cloud email platforms. Microsoft and Google take security into consideration and made their platform secure so that users do not need to worry about their data. However, Microsoft provides advanced data security with its enterprise plan as DLP (Data Loss Protection). If you are more concerned about the security you must choose Microsoft 365 among both.

Above are some differences between Google Workspace and Microsoft 365. If you are using Google Workspace and want to move to Microsoft 365, visit Google Workspace to Office 365 Migration. Also if you are using Microsoft 365 and want to move mailbox data between Microsoft 365 Tenants, visit Office 365 Tenant to Tenant Migration.


Despite these differences, both Google Workspace and Microsoft 365 offer robust cloud-based productivity tools for businesses of all sizes. It is important to consider factors like pricing, applications required, integrations needed, and collaboration features offered by each platform while making the final decision about purchasing a subscription plan. It depends on users which platform they find easy to use. With the help of the above differences between Google Workspace and Microsoft 365, you can choose what suits you best.

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